TAC Special Bulletin - Automatic updates for equivalent training package products

TAC Special Bulletin - Automatic updates for equivalent training package products



TAC to automatically update scope of registration for equivalent training package products from 1 July 2014


From 1 July 2014, equivalent training package products (qualifications and/or units of competency) will be automatically added to your scope of registration without requiring an application or a fee.


This process applies to all TAC registered training organisations (RTOs) with a training package product listed on their scope that an Industry Skills Council has superseded with a new training product that it has deemed equivalent, and will apply to all future training package updates.


From 1 July 2014, TAC will update all training products on an RTO’s scope that are in transition, having been superseded by a new equivalent product in the last 12 months. There will be no application required or fee payable. TAC will work as quickly as possible to ensure the new products are placed on your scope. Your patience is appreciated while we work through the large volume of amendments.


Those providers that do not wish to have the new, equivalent product on scope can choose to opt-out through a simple application process. There is no fee for this.


Western Australia is committed to ensuring a client centered approach to regulation that minimises risk to the training sector while actively working to reduce regulatory burden for providers. This arrangement forms part of a collaborative arrangement between VET Regulators to ensure national consistency of regulatory approach under the National Training Framework.


Questions and answers


What is an ‘equivalent’ qualification or unit?


Industry Skills Councils are responsible for determining if a new training package product (qualifications and/or units of competency) is equivalent to any current product(s) it is superseding.


When training packages are endorsed, the Industry Skills Council will publish a mapping statement to outline whether the new product is deemed to deliver an equivalent or non-equivalent outcome to the one it has superseded. The mapping information is available in the published documents attached in the ‘content’ section on the National Register (training.gov.au) or in the Companion Volume/Implementation Guide developed for each training package which is published on the website of the Industry Skills Council.


What is TAC’s current process for ‘equivalent’ changes to scope?


An RTO that delivers a superseded product must have the new product listed on its scope of registration on the National Register (training.gov.au) before it can commence delivery of the new product. TAC currently requires the RTO to apply and pay a fee to change its scope of registration. 


What process will apply from 1 July 2014?


From 1 July 2014, when a new or revised training package is released, TAC will identify all qualifications and units of competency that have been endorsed as being ‘equivalent’ to a current training package product.


If you have one of these products on your scope, and no sanction currently applies to the RTO’s registration, TAC will:

  • update your scope of registration with the new, equivalent training product, and
  • inform you by email that your scope has been updated to include one or more new training products.


What fees will apply for these changes?


No application will be required to have your scope updated with a new equivalent product and no fee will be charged.


The superseded product will remain on your scope of registration for twelve months unless you apply to have the superseded product removed. There is no fee for this application. A product cannot be removed until all enrolled students have been appropriately managed.


No additional fees will apply for annual registration or renewal of registration due to an increase in the number of products on scope resulting from having both the superseded and new, equivalent products on scope.


What are my compliance obligations if a training package product is added to my scope?


The AQTF Essential Conditions and Standards for Continuing Registration allow a 12 month period for RTOs to fully transition to new equivalent training package products from the date of publication on the National Register. 


You are required to review the training package changes that have occurred and make the required resource adjustments. You should continue to deliver the superseded product until you are ready to deliver the new equivalent product within this 12 month period.


If an audit is conducted and the RTO has both the superseded and new equivalent product on scope, the auditor will check which product is being delivered and audit against that product.

Further information about transition and teach out is available from the amendment to scope section of the TAC website.


What if I don’t want my scope updated?


If you do not want the new, equivalent product added to your scope, you can opt out at any time provided there are no current enrolments. This can be done by submitting an application to change scope of RTO registration through RTONet. There is no fee applied.


Who decides whether a new qualification or unit of competency is equivalent to one that it has superseded?


The relevant Industry Skills Council determines equivalence in keeping with the Standards for Training Packages and supporting policy documents including the Training Package Development and Endorsement Process and the Training Package Products Policy.


Where do I locate equivalence mapping?


This information is located on training.gov.au under the heading ‘Usage recommendation’ for each superseded training product or in the published documents attached in the ‘content’ section of this site. Alternatively, collated mapping information is available in the Companion Volume (also known as the Implementation Guide) available for every training package developed under the Standards for Training Packages.


What happens with training package products that are ‘not equivalent’ to the product they are superseding?


There will be no change to TAC’s current processes. RTOs will be required to apply, and to pay the relevant application fee, to have these products added to their scope of registration.


Does the policy also apply to new accredited courses that are equivalent to those on my current scope?


Not immediately. Until notified otherwise, you must continue to apply to TAC to add any accredited courses to your scope.


What about skill sets?


A skill set is a single unit or combination of units from one or more Training Packages which link to a licence or regulatory requirement, or defined industry need. TAC does not register an RTO for a skill set as an explicit product listed on their scope of registration.


Will I get a refund if I applied to add a new equivalent training product to my scope of registration prior to 1 July 2014?


No.  This policy commences on 1 July 2014 and only applies from that date.


Any change of scope applications received prior to this date will incur a non-refundable fee.


Does this apply to every RTO registered with TAC?


Yes, all eligible RTOs registered with TAC will have their scope updated in accordance with this new policy.


What happens if I have a sanction imposed on my current registration?


If a specific sanction applies to your registration, TAC will not automatically add the new equivalent training product. The TAC Secretariat will contact you to discuss your individual circumstances.


Last modified: 24/09/2015 12:55 PM