Glossary of Terms

​​​Access and equity​means policies and approaches aimed at ensuring that VET is responsive to the individual needs of clients whose age, gender, cultural or ethnic background, disability, sexuality, language skills, literacy or numeracy level, unemployment, imprisonment or remote location may present a barrier to access, participation and the achievement of suitable outcomes.
​Accreditation​The formal recognition of a course by a VET Regulator in accordance with the national standards for accredited courses. Accreditation means a course is nationally recognised and that an RTO can issue a nationally recognised qualification or statement of attainment following full or partial completion of the course.
Accredited short course​means a course accredited by the VET Regulator in accordance with the Standards for VET Accredited Courses that leads to an AQF statement of attainment.
​AQF qualification​means an AQF qualification type endorsed in a training package or accredited in a VET accredited course.
​AQF certification documentationis the set of official documents that confirms that an AQF qualification.
​Assessment​means the process of collecting evidence and making judgements on whether competency has been achieved, to confirm that an individual can perform to the standard required in the workplace, as specified in a training package or VET accredited course.
​Assessment System​is a coordinated set of documented policies and procedures (including assessment materials and tools) that ensures assessments are consistent and are based on the Principles of Assessment contained in Table 1.8-1 and the Rules of Evidence contained in Table 1.8-2.
​Assessors​are persons who assess a learner's competence in accordance with Clauses 1.13 to 1.16.
​Audit​means an audit or compliance audit undertaken by the VET Regulator.
​Australian Qualifications Framework (AQF)​means the framework for regulated qualifications in the Australian education and training system, as agreed by the Commonwealth, State and Territory ministerial council with responsibility for higher education.
​Authenticated VET transcript​has the meaning given in the Student Identifiers Act 2014:

authenticated VET transcript of an individual means a document prepared by the Registrar that sets out information:

a. that relates to the VET undertaken by the individual, and

b. that is prescribed by the regulations.

​Client​means a learner, enterprise or organisation that uses or purchases the services provided by an RTO.
​Code​means the unique identifier for units of competency, skill sets, VET accredited courses, modules, AQF qualifications or training packages as required by the Standards for Training Packages and Standards for VET Accredited Courses.
​Competency​means the consistent application of knowledge and skill to the standard of performance required in the workplace. It embodies the ability to transfer and apply skills and knowledge to new situations and environments.
​Compliance Monitoring Audit​an audit conducted under Division 3 of the Vocational Education and Training (General) Regulations 2009.
​Course owner​the person or legal entity who owns the copyright to the accredited course. The obligations of a course owner are specified in the AQTF Standards for Accredited Courses.
​Current industry skills​are the knowledge, skills and experience required by VET trainers and assessors and those who provide training and assessment under supervision to ensure that their training and assessment is based on current industry practices and meets the needs of industry.

Current industry skills may be informed by consultations with industry and may include, but is not limited to:

  1. having knowledge of and/or experience using the latest techniques and processes
  2. possessing a high level of product knowledge
  3. understanding and knowledge of legislation relevant to the industry and to employment and workplaces
  4. being customer/client-oriented
  5. possessing formal industry and training qualifications, and
  6. training content that reflects current industry practice.
​Data Provision Requirements​are the requirements for data provision as agreed by the Industry and Skills Council and implemented by the VET Regulator as required by its governing legislation.
​Educational and support services​may include, but are not limited to:
  1. pre-enrolment materials
  2. study support and study skills programs
  3. language, literacy and numeracy (LLN) programs or referrals to these programs
  4. equipment, resources and/or programs to increase access for learners with disabilities and other learners in accordance with access and equity
  5. learning resource centres
  6. mediation services or referrals to these services
  7. flexible scheduling and delivery of training and assessment
  8. counselling services or referrals to these services
  9. information and communications technology (ICT) support
  10. learning materials in alternative formats, for example, in large print
  11. learning and assessment programs contextualised to the workplace, and
  12. any other services that the RTO considers necessary to support learners to achieve competency.
​Executive officer​means:
  1. a person, by whatever name called and whether or not a director of the organisation, who is concerned in or takes part in the management of the RTO or
  2. an administrator, receiver and manager, or liquidator of the organisation (other than a receiver and manager, or liquidator, appointed by a court) or
  3. if the RTO is a body corporate:

i. a person who, at any time during a period for which the organisation is registered, owns 15 per cent or more of the organisation or

ii. a person who, at any time during a period for which the organisation is registered, is entitled to receive 15 per cent or more of dividends paid by the organisation or

iii. the administrator of a deed of company arrangement executed by an organisation or

iv. a trustee or other person administering a compromise or arrangement made between the organisation and another person or other persons.

​Extension of accreditation​extension to the period of accreditation of a course, usually by application by the course owner. When an extension of accreditation is granted, the course owner is informed of the period of extension and the amended course expiry date.
​Financial Viability Risk Assessment Requirements​means the requirements made under section 158 of the National Vocational Education and Training Regulator Act 2011 or equivalent requirements made or adopted by the VET Regulator of a non-referring State as the case requires.
​Government Entity​means:

a. a Department of State of the Commonwealth or

b. a Department of the Parliament established under the Parliamentary Service Act 1999 of the Commonwealth

c. an Executive Agency, or Statutory Agency, within the meaning of the Public Service Act 1999 of the Commonwealth

d. a Department of State of a State or Territory or

e. an organisation that:

i. is not an entity, and

ii. is either established by the Commonwealth, a State or a Territory (whether under a law or not) to carry on an enterprise or established for a public purpose by an Australian law,


iii. can be separately identified by reference to the nature of the activities carried on through the organisation or the location of the organisation whether or not the organisation is part of a department or branch described in paragraph (a), (b), (c) or (d) or of another organisation of the kind described in this paragraph.

High managerial Agent​means an employee or agent of the organisation with duties of such responsibility that his or her conduct may fairly be assumed to represent the organisation in relation to the business of providing courses.
​Independent Validation

​means, for the purposes of Clause 1.25, that the validation is carried out by a validator or validators who:

a. are not employed or subcontracted by the RTO to provide training and assessment, and

b. have no other involvement or interest in the operations of the RTO.


​means the bodies that have a stake in the services provided by RTOs. These can include, but are not limited to:

a. enterprise/industry clients, e.g. employers

b. group training organisations

c. industry organisations

d. industry regulators

e. industry skills councils or similar bodies

f. industry training advisory bodies, and

g. unions.

​Industry Engagement

​for the purposes of Clauses 1.5 & 1.6, may include, but is not limited to, strategies such as:

a. partnering with local employers, regional/national businesses, relevant industry bodies and/or enterprise RTOs

b. involving employer nominees in industry advisory committees and/or reference groups

c. embedding staff within enterprises

d. networking in an ongoing way with industry networks, peak bodies and/or employers

e. developing networks of relevant employers and industry representatives to participate in assessment validation, and

f. exchanging knowledge, staff, and/or resources with employers, networks and industry bodies.

​Industry Regulator​means a body or organisation responsible for the regulation and/or licensing arrangements within a specific industry or occupation.
​Industry and Skills Council​means the Commonwealth, State and Territory ministerial council established by the Council of Australian Governments (COAG), or its successor.
​Learner​means a person being trained and/or assessed by the RTO for the purpose of issuing AQF certification documentation.
​Licensed or regulated outcome​means compliance with an eligibility requirement for an occupational licence or a legislative requirement to hold a particular training product in order to carry out an activity.
​Mode of Delivery​means the method adopted to deliver training and assessment, including online, distance, or blended methods.
​Module​means a group of learning outcomes in a VET accredited course where it can be established that it is not possible to develop an appropriate unit of competency.
​National Register​means the register maintained by the Commonwealth Department responsible for VET and referred to in section 216 of the National Vocational Education and Training Regulator Act 2011. At this present moment it is located at
​Nationally Recognised Training (NRT) Logo​means the logo used nationally to signify training packages and VET accredited courses.
​Official Travel Costs​travel expenses which may reasonably be incurred, including but not limited to airfares, accommodation and car rental.
​Operations of an RTO​include training, assessment and administration and support services related to its registration, including those delivered across jurisdictions and offshore.
​Person​includes a body politic or corporate as well as an individual.
​Professional Development

​means activities that develop and/or maintain an individual's skills, knowledge, expertise and other characteristics as a trainer or assessor. This includes both formal and informal activities that encompass vocational competencies, currency of industry skills and knowledge and practice of vocational training, learning and assessment, including competency based training and assessment. Examples of professional development activities include:

a. participation in courses, workshops, seminars, conferences, or formal learning programs

b. participation in mentoring, professional associations or other learning networks

c. personal development through individual research or reading of publications or other relevant information

d. participation in moderation or validation activities, and

e. participation in industry release schemes.

​Recognition of Prior Learning (RPL)​​​

​means an assessment process that assesses the competency(s) of an individual that may have been acquired through formal, non-formal and informal learning to determine the extent to which that individual meets the requirements specified in the training package or VET accredited courses.

a. formal learning refers to learning that takes place through a structured program of instruction and is linked to the attainment of an AQF qualification or statement of attainment (for example, a certificate, diploma or university degree)

b. non-formal learning refers to learning that takes place through a structured program of instruction, but does not lead to the attainment of an AQF qualification or statement of attainment (for example, in house professional development programs conducted by a business), and

c. informal learning refers to learning that results through experience of work-related, social, family, hobby or leisure activities (for example the acquisition of interpersonal skills developed through several years as a sales representative).

​Record​Means a written, printed, or electronic document providing evidence that activities have been performed.
​Registrar​has the meaning given in the Student Identifiers Act 2014: Registrar means the Student Identifiers Registrar.
​Registration​means registration as an RTO by the VET Regulator, where that registration is then entered on the National Register.
​RTO​means a Registered Training Organisation.
​RTO code​means the registration identifier given to the RTO on the National Register.
​Scope of Registration​means the training products for which an RTO is registered to issue AQF certification documentation. It allows the RTO to:

a. both provide training delivery and assessment resulting in the issuance of AQF certification documentation by the RTO or

b. provide assessment resulting in the issuance of AQF certification documentation by the RTO.

​Services​means training, assessment, related educational and support services and/or any activities related to the recruitment of prospective learners. It does not include services such as student counselling, mediation or ICT support.
​Skill set​means a single unit of competency or a combination of units of competency from a training package which link to a licensing or regulatory requirement, or a defined industry need.
​Standards for VET Accredited Courses​are the standards made under subsection 188(1) of the National Vocational Education and Training Regulator Act 2011 or the equivalent requirements adopted by a non-referring State.
​Standards for VET Regulators 2015​the national standards for VET Regulators that ensure: · a risk-based approach to regulation of RTOs and accredited courses; · consistency of implementation and interpretation of standards; and · accountability and transparency in undertaking regulatory functions.
​Statement of Attainment​means a statement issued to a person confirming that the person has satisfied the requirements of the unit/s of competency or accredited short course specified in the statement.
​Statistically valid​means for the purposes of these Standards, a random sample of appropriate size is selected to enable confidence that the result is sufficiently accurate to be accepted as representative of the total population of assessments being validated.
​Student Identifier​has the meaning given in the Student Identifiers Act 2014: Student identifier means an identifier assigned to an individual by the Registrar under section 10 or 12.
​TAC Regulatory Framework​comprises:

a. the Standards for Registered Training Organisations 2015

b. the Australian Qualifications Framework

c. the Fit and Proper Person Requirements as outlined in the Standards for Registered Training Organisations 2015

d. the Financial Viability Risk Assessment Requirements as outlined in the Financial Viability Assessment Guidelines for the Registration of Training Providers 2012 issued by the Minister for Training under section 13 of the Vocational Education and Training Act 1996

e. the Data Provision Requirements of the Training Accreditation Council as the Western Australian VET regulator.

​Third party​means any party that provides services on behalf of the RTO but does not include a contract of employment between an RTO and its employee.
​Trainers​are persons who provide training in accordance with Clause 1.13, 1.14 and 1.16.
​Training​is the process used by an RTO, or a third party delivering services on its behalf, to facilitate learning and the acquisition of competencies in relation to the training product on the RTO's scope of registration.
​Training Package​means the components of a training package endorsed by the Industry and Skills Council or its delegate in accordance with the Standards for Training Packages. The endorsed components of a Training Package are: units of competency assessment requirements (associated with each unit of competency) qualifications and credit arrangements. The endorsed components form part of the requirements that an RTO must meet under these Standards. A training package also consists of a non-endorsed, quality assured companion volume/s which contains industry advice to RTOs on different aspects of implementation.
​Training and assessment strategies and practice​are the approach of, and method adopted by, an RTO with respect to training and assessment designed to enable learners to meet the requirements of the training package or accredited course.
​Training Product​means AQF qualification, skill set, unit of competency, accredited short course and module.
​Unit of Competencymeans the specification of the standards of performance required in the workplace as defined in a training package.​
​Validation​is the quality review of the assessment process. Validation involves checking that the assessment tool/s produce/s valid, reliable, sufficient, current and authentic evidence to enable reasonable judgements to be made as to whether the requirements of the training package or VET accredited courses are met. It includes reviewing a statistically valid sample of the assessments and making recommendations for future improvements to the assessment

tool, process and/or outcomes and acting upon such recommendations.

​VET​means vocational education and training.
​VET accredited Course​means a course accredited by the VET regulator in accordance with the Standards for VET Accredited Courses.
​VET Regulator​means:

a. the National VET Regulator, and

b. a body of a non-referring State that is responsible for the kinds of matters dealt with under the VET legislation for that State.


Last modified: 12/10/2015 2:32 PM